The Financial Summary (Including Multi-Year Funds And Excluding Agency Funds) Report can be used to get a snapshot of all your grant and non-grant chart strings (except agency funds). Multi-year funds include funds that are not bound to the fiscal year calendar. This report displays summarized expense and revenue (actuals and budget) financial information by chart string. The report includes all chart strings except agency-related funds (start with 7).
Although this report was designed for administrators at the major unit level, anyone with access to see budget information in Cognos can run this report. Data will only be returned for chart strings you have access to view. Anyone with Cognos Reporting and row-level security to departments or tree nodes may access the report.
Contents
Step 1 Navigate to the report
Begin by logging into Cognos Analytics.
- Click Team content, from the Navigation Panel.
- Click Finance, Facilities, and Research Administration folder.
- Click School or Central folder.
- Choose and Click any of the following folders. (Note: You may not see all the folders listed as this tied to your security settings)
- Accounting Services
- Budget
- Facilities
- Sponsored Programs Management
- Supply Chain
- Voyager
- Budget/COA
- Monthly Financial
- Click the report title to see the prompt page.
Step 2 Respond to prompts and run the report
- Respond to prompts as needed to filter the report. There are no required prompts. If you enter none, the report contains all chart strings to which you have access.
- You may only select up to 10 funds at a time. If you do not select any funds, the report will include all funds (except those that start with 7). Chart strings that use agency funds (starts with 7) have been excluded from this report. Do not click the Select All link.
- The report displays information from the start of the fiscal year up through the accounting period selected. If the selected accounting period is closed when the report runs, (Closed) appears in the report header.
- Click Finish. Result: the report appears in HTML or your default format.
Prompt Descriptions
| Prompts |
Descriptions |
- Business Unit
- Fiscal Year
- Accounting Period
- Sort order*
- Fund (optional prompt)
- Optional Columns (optional prompt)**
- Department***
- Department Tree Node (optional prompt)
- Project Status
- Project Number
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* Sort order - specifies how the information is sorted. For example, if you select Department and then Fund, chart strings are sorted first by department ID and second by fund numbers within each department ID grouping.
** Optional Columns select these columns to include them in the report. Columns include: Benefits Budget, Benefits Obligation, Over/Under Expense Budget, Over/Under Revenue Budget, Fringe Benefit Surplus/(Deficit), Fund Description.
*** Department - the tree represents the structure of the university for financial reporting. Select the (As of Today) option for the most recent reporting structure, or select the prior fiscal year tree to use the reporting structure from the prior fiscal year.
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Report Results
On the example below, you see a mix of funds on the report, including one multi-year fund.
- Financial information is displayed at the summarized expense and revenue (actuals and budget) level instead of the transactional detail level.
- Columns marked with * are multi-year funds including sponsored projects and plant funds (funds that start with 6 or 8).
- Columns marked with ** indicate total encumbrances or total obligations that do not include calculated F&A on encumbrances for sponsored projects.
Column Definitions
Chartstrings and Descriptions
For each chart string type, the following symbols indicate whether the column is applicable: = No Blank = Yes.
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Indicated by Letter
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Column Name
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Column Description
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Used for Non-grants?
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Used for Grants?
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Calculations
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A
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Fund Code
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Three-digit value; the part of the chart string that that identifies the type of funding source.
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No calculations performed
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Not Shown
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Fund Description
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The description of the fund such as General Unrestricted, or Designated
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No calculations performed
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B
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Department
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Seven-digit DeptID value; the part of the chart string that identifies the unit responsible for the activity.
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No calculations performed
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C
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Department Description
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A description of the specified DeptID number.
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No calculations performed
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D
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Project
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Unique eight-digit value; part of the chart string that links the activity to a distinct restricted or unrestricted purpose.
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No calculations performed
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E
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Project Description
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The description of the project number.
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No calculations performed
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F
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Activity ID
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Two-digit value; part of the chart string that identifies the phase of construction for plant funds. For grants, this value is 01 unless the sponsoring agency doesn t allow carry-over funding between award periods or requires billing invoices to be sent for spending on individual periods.
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No calculations performed
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G
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Project Manager
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For grants only; this is the name of the project manager/project primary investigator listed in NUFinancials.
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No calculations performed
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Expense Budget
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Indicated by Letter
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Column Name
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Column Description
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Used for Non-grants?
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Used for Grants?
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Calculations
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H
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Carryforward Expense Budget
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This is the amount remaining on this chart string at the close of the prior fiscal year. It is budgeted on account code 79999.
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No calculations performed
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I
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Current Year Expense Budget
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This is the expense budget for the chart string for the current fiscal year. This includes the base budget plus any budget adjustments that have been made.
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No calculations performed
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J
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Cumulative Expense Budget
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The expense budget since day one of the sponsored project or plant project. For nongrant chart strings, this is the carryforward expense budget plus the current year expense budget.
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Plant only
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No calculations performed (grants)
= I plus J (nongrants)
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Expense Actuals and Balance
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Indicated by Letter
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Column Name
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Column Description
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Used for Non-grants?
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Used for Grants?
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Calculations
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K
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Fiscal YTD Expenses
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Expenses posted for this chart string from fiscal year beginning through the selected accounting period.
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No calculations performed
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L
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Inception To Date Expenses
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Expenses posted for this chart string from the first day of the project until the date you run the report.
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Plant only
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No calculations performed
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M
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Total Encumbrances
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Encumbrances and pre-encumbrances posted for this chart string from fiscal year beginning through the selected accounting period.
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No calculations performed
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N
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Total Obligation
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The fiscal year to date total of actuals expenses, encumbrances, and pre-encumbrances.
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L plus N
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Not shown
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Benefits Budget (optional column)
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This is the amount budgeted for benefits.
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No calculations performed
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Not shown
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Benefits Obligation
(optional column)
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This is the amount of your total obligation that is solely benefits expense. This amount is a subset of column O Total Obligation.
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No calculations performed
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O
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Under/(Over) Expense Budget (optional column)
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This is the total expense budget including carryforward dollars minus all expenses, encumbrances, and pre-encumbrances (total expense budget minus total obligation).
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J O (nongrants except plant)
K O (grants)
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Revenue Budget and Actuals
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Indicated by Letter
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Column Name
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Column Description
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Used for Non-grants?
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Used for Grants?
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Calculations
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P
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Current Year Revenue Budget
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This is the amount budgeted for revenue for the fiscal year. This includes the base budget plus any adjustments that have been made.
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No calculations performed
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Q
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Recognized Revenue
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This is the actual revenue that has been posted for this chart string from fiscal year beginning through the selected accounting period.
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No calculations performed
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R
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Over/(Under) Revenue Budget (optional column)
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The difference between the amount of revenue that was budgeted and actual revenue received for the chart string.
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S net T
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S
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Inception to Date Recognized Revenue
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This is the amount of revenue that has been processed since day one of the project (plant funds only).
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Plant only
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No calculations performed
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Cumulative Balances and Project Start/End Dates
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Indicated by Letter
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Column Name
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Column Description
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Used for Non-grants?
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Used for Grants?
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Calculations
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T
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Fiscal Year Surplus/(Deficit)
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Revenue surplus or deficit plus Expense surplus or deficit, provides the net position which includes benefits and excludes any carryforward dollars from prior years.
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K N M (grants)
K N + T S L
(all nongrants chart strings except plant & agency)
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U
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Surplus/(Deficit) Including Carryforward OR Inception to Date
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The net position, which for non-grants chart strings includes carryforward budget and for grants or plant chart strings, includes inception to date totals.
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= K N M (grants)
= K N + T S L
(all nongrant chart strings except plant & agency)
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Not shown
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Fringe Benefit Surplus/(Deficit)
(optional column)
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The benefits budget minus benefits obligation which includes benefits transactions that are expense and encumbrances
The fringe benefit Surplus/(Deficit) is a subset of the Cumulative Surplus/(Deficit) amount
For fund 110, General Unrestricted, a fringe benefit surplus is generally returned to the university
A fringe benefit deficit is generally the responsibility of the applicable department or unit.
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No calculations performed
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| V |
Project Start Date |
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| W |
Project End Date |
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Keywords: BI "business intelligence" era reporting Cognos analytics "McFits"
Created: 2018-05-09 16:21:18
Updated: 2019-02-04 16:59:55