NUFinancials Ledger Groups

This reference lists and defines all Ledger Groups for users of NUFinancials Budget Searches.

 

Ledger Groups are sets of financial ledgers in NUFinancials. A ledger is a collection of related journal entries and an official record of financial transactions. The ledgers are:

  • Pre-encumbrance ledger
  • Encumbrance ledger
  • Expense ledger
  • Budget ledger

There are two additional notes: (1) a separate table supports grant inquiries, the Project Resource table, and (2) additional control ledger groups are available to select users in the Feinberg School of Medicine (FSM) [see below].

Ledger Group

Name and Description

Type

KK_DETAIL

KK Detail Ledgers

  • Pre-encumbrance, encumbrance, expense ONLY
  • For grant or non-grant chart strings
  • Actual financial activity is available but not budget and balances

Expense

KK_DPT_DT

Non-Grant Detail Ledgers

  • Pre-encumbrance, encumbrance, expense, and budget ledgers
  • For non-grant chart strings summarized at the account level

Expense

KK_DPT_PR

Non-Grant Parent Ledgers

  • Pre-encumbrance, encumbrance, expense, and budget ledgers
  • For non-grant chart strings summarized at the rollup level (Examples: 60000 and 70000)

Expense

KK_FSM_DT

Non-Grant Detail Ledgers FSM

  • For Feinberg Medical School only, to support budget activity

Expense

KK_FSM_PR

Non-Grant Parent Ledgers FSM

  • For Feinberg Medical School only, to support budget activity

Expense

KK_PRJ_DT

Grant Detail Ledgers

  • Pre-encumbrance, encumbrance, expense, and budget
  • For grant chart strings summarized at the budget category level

Expense

KK_PRJ_PR

Grant Parent Ledgers

  • Pre-encumbrance, encumbrance, expense, and budget
  • For grant chart strings summarized at the fund/project level

Expense

KK_REV_DT

Non-Grant Revenue Detail

  • Recognized revenue and estimated revenue (budget)
  • For non-grant chart strings summarized at the account level

Revenue

KK_REV_PR

Non-Grant Revenue Parent

  • Recognized revenue and estimated revenue (budget)
  • For non-grant chart strings summarized at the rollup level (Examples: 40000 and 50000)

Revenue

Control Ledger Groups in Feinberg School of Medicine (FSM)

Additional Ledger Groups, Fund codes, and Department IDs exist to support budget activities in Feinberg School of Medicine (FSM). For users outside FMS, these new values have no relevance. For interested users within FSM, the additional values are listed below.

Feinberg Ledger Groups

The ledger groups KK_FSM_DT and KK_FSM_PR support Feinberg budget activities.

01

Feinberg Department IDs

Dept IDs that end with the alpha character B represent values created for use in the Feinberg budget activities.

02

Feinberg Fund Codes

Fund Codes that end with the alpha character B represent values created for use in the Feinberg budget activities.

03

 

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or email servicedesk@northwestern.edu.

 

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