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Requester and GL Journal Entry
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View Only access
-Plus-
Online Voucher entry
Enter Expense Reimbursement requests for others
Create Requisitions in NUFinancials
Convert iBuyNU shopping carts to requisitions
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Optional Roles:
View salary information in Cognos
View SES Encumbrances in Cognos
Enter and update managers, reviewers and attributes for ChaftField values
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Financial Assistants, Program Assistants, Accounting Clerks, and other support staff
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NU_FN_ESS_DEPT
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Select “School/Department Staff “
Required: Page 2, ChartField Security Access (Row Level Security)
Optional: Select “Salary Access” – must complete HRS 101 training course
Optional: Select “SES Tuition Encumbrance”
Optional: Select “ChartField Manager Entry”
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View Sponsored Project Post Award Detail
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Requester and GL Journal Entry access
-Plus-
View Post Award information in NUFinancials
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Optional Roles:
View salary information in Cognos
Enter Budget transactions
View or Enter Cash Receipt Transactions (CRT)
View SES Encumbrances in Cognos
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Project Coordinators, Research Administrators, Financial Assistants, Program Assistants, Accounting Clerks,
and other support staff
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NU_FN_ESS_USR
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Select “School/Department Staff “
Required: Page 2, ChartField Security Access (Row Level Security)
Optional: Select “Salary Access” – must complete HRS 101 training course
Optional: Select “SES Tuition Encumbrance”
Optional: Select “ChartField Manager Entry”
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Department Approver
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Requester and GL Journal Entry access
-Plus-
Workflow approval for Expenses, Online Vouchers, Requisitions and Journals
View Post Award access should be selected for approvers with sponsored projects.
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Optional Roles:
Apply Project Pre-Approvals to Expenses, Online Vouchers, Requisitions and Journals using a Project Chartfield
Apply Chartfield Request approvals
View salary information in Cognos
View SES Encumbrances in Cognos
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Department Heads, Business Managers, Principal Investigators,
Project Coordinators, Research Administrators, Financial Assistants, Program Assistants
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NU_FN_ESS_DEPT
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Select “Level 1($0-$1,499)” and/or “Level 2 ($1,500-$4,999)” in Workflow Approval Access section
Required: Page 1, Workflow values
Required: Page 2, ChartField Security Access (Row Level Security)
Optional: Select “Project Pre-Approval” in Workflow Approval Access section
& add Project ID(s) on page 1
Optional: Select “ChartField Request” in Workflow Approval Access section
& add DeptID Range under DeptID column
Optional: Select “Salary Access” – must complete HRS 101 training course
Optional: Select “SES Tuition Encumbrance”
Optional: Select “ChartField Manager Entry”
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School Approver
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Requester and GL Journal access
-Plus-
Workflow approval for Expenses, Online Vouchers, Requisitions and Journals
Approvers must be a Shopper or Requester, but not both.
View Post Award access should be selected for approvers with sponsored projects.
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Optional Roles:
Apply Project Pre-Approvals to Expenses, Online Vouchers, Requisitions and Journals using a Project chartfield
Apply Chartfield Request approvals
View salary information in Cognos
View or Enter Cash Receipt Transactions (CRT)
View SES Encumbrances in Cognos
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School Administrators,
Department Heads, Business Managers, Principal Investigators,
Project Coordinators, Research Administrators, Financial Assistants, Program Assistants
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NU_FN_ESS_DEPT
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Select “Level 3 ($5,000 and up)” in Workflow Approval Access section
Required: Page 1, Workflow values
Required: Page 2, ChartField Security Access (Row Level Security)
Optional: Select “Project Pre-Approval” in Workflow Approval Access section
& add Project ID(s) on page 1
Optional: Select “ChartField Request” in Workflow Approval Access section
& add DeptID Range under DeptID column
Optional: Select “Salary Access” – must complete HRS 101 training course
Optional: Select “SES Encumbrance”
Optional: Select “ChartField Manager Entry”
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