This Job Aid shows a User how to determine an open amount or remaining balance on a Purchase Order.
Determine the balance remaining on a Purchase Order using PO Activity Summary
Navigation: Purchasing > Purchase Orders > Review PO Information > Activity Summary
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- Enter the Purchase Order (PUR)
- Click Search.
Receipt tab
The Open Amount indicates the amount of the PO which has not been received.
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Invoice tab
The Amount Invoiced is the amount that has been vouchered.
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Matched tab
The Amount Matched should equal the Amount Invoiced and the Amount Received.
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If the amounts match, the Open Amount displayed on the Receipt tab is correct.
If the amounts do not match, do a comparison:
- If the Amount Received is greater than the Amount Matched, an invoice has not been entered.
- If the Amount Received is less than the Amount Invoiced, a receipt is needed.
For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or email servicedesk@northwestern.edu.