This course outlines available training for the adjustments of budgets.
NUFinancials Budget Adjustments
Course Guide
This is an advanced course.
Intended Audience
Financial and business administrators, or anyone who oversees a budget and financial activity
Course Format
This course is online only, but access to learning is continuous and on demand. You may start learning at any time and review the learning materials at any time.
Learning Sequence
Below is the recommended learning sequence and timeframes.
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Title
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Type
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Notes
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1
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Budgeting Overview
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Online
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Watch this overview if you want to know how Budget Journals fit into NU budgeting processes.
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Part 1: Creating Budget Journals
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1
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NUFinancials Budget Adjustments
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Presentation
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A presentation of business rules for the NUFinancials Budget Journal. Before you watch, print the Chart of Accounts Quick Reference.
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2
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Adjust a Revenue and Expense Budget
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Demonstration
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In the demonstration, the basic mechanics of the budget journal are explained.
You also see a budget journal that adjusts both revenue and expense budgets.
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3
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Adjust an Expense Budget
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Exercise
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4
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Adjust a Revenue Budget
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Exercise
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Part 2: Searching and Troubleshooting Budget Journals
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1
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Budget Journal Process and Statuses
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Presentation
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Find the process diagram on page three of this document.
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2
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Search for Budget Journals
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Demonstration
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3
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Troubleshoot Budget Journals
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Demonstration
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Before you watch the demonstration print Budget Journal Troubleshooting (below).
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4
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Search and Troubleshoot Budget Journals
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Exercise
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Library
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NA
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Initiating Budget Adjustments
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Training Guide
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This guide complements part one above.
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NA
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Searching for Budget Journals
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Training Guide
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This guide complements part two above.
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NA
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Budget Journal Troubleshooting
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Reference
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This reference contains in alphabetical order all error messages that you may see on the Budget Journal, with the potential resolution of the error.
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NA
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Chart of Accounts Quick Reference
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Reference
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Print this reference and keep it handy during training.
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Related Resources
These are links to related business processes and policy.
Helpful Policy Links
The policy organization governing Budget Journals is the Office of Budget and Planning.
http://www.northwestern.edu/budget/
For questions about NU account codes, refer to Accounting Services “Guide to Accounts.”
http://www.northwestern.edu/financial-operations/policies-procedures/reporting/guide-to- accounts.html
Helpful Reports
All budget journals and their affects are visible in Cognos reports. Approved journals appear on the budget section of the GL008 Revenue and Expense Activity Report.
Helpful Inquiries
The affects of budget adjustments are visible in NUFinancials budget searches Budget Details and Budget Overview. The journal transactions themselves are visible from the budget searches by drilling to the Activity Log.
Using YouTube
YouTube has functionality that can enhance your experience of the videos.
For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or email servicedesk@northwestern.edu.