This job aid lists the asset management pages for asset information review.
Definition of Capital Asset: an asset is defined as equipment, building, land, leasehold, or other improvement with the following two characteristics:
- Useful life of at least 1 year
- Costs $5000 or more
Cognos Report:
Public Folders > Project Café Reports > School > Budget/COA > AM002 Asset Inventory Report
To report asset updates or discrepancies, contact equipment-disposal@northwestern.edu
1. Review Asset Information
Navigation: Asset Management > Search for an Asset
- Enter Unit as NWUNV
- Enter Asset ID
- Select Asset Status (or leave blank to search for asset in any status)
- Click Search
- Select one asset to review using radio button
- Select Drill-Down To option
- Asset Accounting Entries
- Asset Basic Information
- Depreciation
- Click GO!
- Review information in new window and close window
- Example: Asset Basic Information
- Asset Information1(description, Profile ID, class, type, status, dates)
- Asset information2
- Asset Acquisition Detail (quantity, cost)
- Location/Comments/Attributes (location attributes)
- Manufacture/License/Custodian (manufacturer info, custodian)
![view01](https://services.northwestern.edu/TDPortal/Images/Viewer?fileName=6a51c45d-8104-4a51-8abd-6761e741f08c.png&beidInt=2)
1. Review Asset Information-continued
Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add
- Find an Existing Value
- Enter search criteria for asset
- Business Unit
- Asset Identification
- Click Search
- Review Information under tabs:
- Asset Information1(description, Profile ID, class, type, status, dates)
- Asset information2
- Asset Acquisition Detail (quantity, cost)
- Location/Comments/Attributes (location attributes)
- Manufacture/License/Custodian (manufacture info, custodian)
![view02](https://services.northwestern.edu/TDPortal/Images/Viewer?fileName=2ae69a48-321e-40cf-b595-8a1c8deb738f.png&beidInt=2)
2. Review Asset Journals
Navigation: Asset Management > Accounting Entries > Review Asset Journals
- Find an Existing Value
- Enter search criteria for asset
- Business Unit
- Journal ID
- Journal Date
- GL Journal Line Number
- Ledger
- Review Asset Journals
3. Review Book Information
Navigation: Asset Management > Asset Transactions > History > Review Book
- Find an Existing Value
- Enter search criteria for asset
- Business Unit
- Review Book Information under tabs:
- List
- Depreciation Status
- Trans Date (FY beg, 9/01/xxxx)
- Accting Date (capitalization date)
- Detail
- In Service Date
- Convention
- Depreciation method
- Useful life
![view03](https://services.northwestern.edu/TDPortal/Images/Viewer?fileName=5a87208b-8dd8-4f1c-8a73-de524098523a.png&beidInt=2)
4. Review Cost Information
Navigation: Asset Management > Asset Transactions > History > Review Cost
- Find an Existing Value
- Enter search criteria for asset
- Business Unit
- Review Cost Information under tabs:
- Cost History List
- Cost History Detail
![view04](https://services.northwestern.edu/TDPortal/Images/Viewer?fileName=c0b397bd-0672-49c4-9221-666d597ba493.png&beidInt=2)
5. Review Financial Entries
Navigation: Asset Management > Accounting Entries > Review Financial Entries
- Find an Existing Value
- Enter search criteria for asset
- Business Unit
- Review Financial Entry Information under tabs:
- List
- Detail
- Accounting Entries
ADD: |
Addition |
ADJ: |
Adjustment |
DEP: |
Depreciation |
RET: |
Retirement |
REI: |
Reinstatement |
![view05](https://services.northwestern.edu/TDPortal/Images/Viewer?fileName=4d5a443a-c5d9-434a-a3a4-2995ace8032e.png&beidInt=2)
For more information:
See the Accounting Services Capital Equipment web page: http://www.northwestern.edu/equipment-inventory/
For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or email servicedesk@northwestern.edu.