What is Microsoft Project?

A project management software that allows for the development of schedules, resource assignment, creation of tasks, assignment of team member to tasks, tracking, budget management, workload review, and the sharing of this information with chosen stakeholders.


All license requests should be routed to NUIT-CI-CollaborationServices


This product requires the assignment of one of the following MS licenses:

  • Project Plan 3
  • Project Plan 5

Features of Project Licenses


Project 3

Project 5

Project Home – Starting in a centralized view, create new project easily, quickly access important, top-of-mind projects, or open projects most recently worked on X X
Grid View – Plan and manage projects, using an order list of tasks X X
Board View – Visually track project tasks for better workflow and status, using out-of-box and custom task boards X X
Timeline (Gantt) View – Track and understand dates, assignments and the relationship of project tasks in visual timeline view X X
Collaboration and Communication – Work together on projects, using MS Teams X X
Coauthoring – Work together wit stakeholders and team members to edit and update task lists, project schedules, more simultaneously X X
Project planning and scheduling – Includes familiar scheduling tools to assign project tasks to team members and use different view like Grid, Board, and Timeline (Gantt chart) to oversee the schedule.  X X
Reporting – Use pre-built reports to track progress on your projects, resources, programs, and portfolios.  X X
Roadmap – Build visual, interactive roadmaps by aggregating different project types across your organization for visibility  X X
Timesheet submission – Capture project and nonproject time spent on payroll, invoicing, and other business tasks. X X
Resource Management – Define the project team request resources for the project, and assign project tasks to those resources X X
Desktop Client - Use fully installed, up-to-date Project desktop app.  One license covers up to five PCs per person. X X
Portfolio Selection and Optimization – Model different portfolio scenarios to determine the best path by weighing project proposals against strategic business drivers.    X
Demand Management – Capture and evaluate project ideas from anywhere in the organization through a standardized process.   X
Enterprise Resource Planning and Management – View and compare how resources are used across projects to optimize assignments.   X
Apps Included – Project for the web, Project Online, Project Online Desktop Client X X



  • Allows for easy sharing between Microsoft 365 groups
  • Uses the same permissions system as Teams
  • Allows for integration for Power Automate and Power BI
  • Collaboration with MS Power Apps
  • Allows for viewing of singular timeline when integrated with Roadmaps and DevOps
  • Access to Project Web and Project Online from Project Home
  • New features
  • Easy usage
  • Groups integration
  • Notification of when tasks are assigned to Team members


  • When a Project is to added to a Teams Channel, all team members will be able to see the project whether or not they are assigned a respective task
    • This happens as an email to all members of the chosen channel

  • You must have a MS Project license to perform functions within the Project
    • Without a license you have “view only” access


To purchase a license please go to iBuyNU Marketplace: Procurement and Payment Services - Northwestern University






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Article ID: 1322
Thu 5/12/22 12:39 PM
Wed 10/4/23 9:51 AM