Setting up automated Out of Office replies on your @northwestern.edu (Microsoft 365) account using Outlook on the Web

Out of Office replies are automated responses that you can set during any time range. If you do not set a time range, you will send an automated response to every email sent to your mailbox until you turn it off.

1. Log in to your Microsoft 365 account at https://office365mail.northwestern.edu.
2. In the top right corner click the gear icon, then at the bottom click View all Outlook settings. If you are using a phone, you will need to click on your profile icon and then you will see the gear icon.
3. From the left pane, select Mail > Automatic replies.
4. Click the Turn on automatic replies toggle to activate automatic replies.
5. Click Send replies only during a time period and enter a start and end date and time during which your automatic reply will be active.
6. In the text box enter your out-of-office message.
7. To also send an automatic reply to messages received from non-Northwestern email addresses, click Send automatic reply messages to senders outside my organization.
   • Select Send replies only to senders in my Contacts list to restrict your external (non-Northwestern) automatic replies to senders in your contact list.
8. In the second text box, enter your out-of-office message to people outside of the University. This can be the same message as the one you entered above.
9. Click Save.