Setting up automated Out of Office replies on your (Microsoft 365) account using Outlook on the Web

Out of Office replies are automated responses that you can set during any time range. If you do not set a time range, you will send an automated response to every email sent to your mailbox until you turn it off.


  1. Log in to your Microsoft 365 account at
  2. In the top right corner click the gear icon, then at the bottom click View all Outlook settings. If you are using a phone, you will need to click on your profile icon and then you will see the gear icon.
  3. From the left pane, select Mail > Automatic replies.
  4. Click the Turn on automatic replies toggle to activate automatic replies.
  5. Click Send replies only during a time period and enter a start and end date and time during which your automatic reply will be active.
  6. In the text box enter your out-of-office message.
  7. To also send an automatic reply to messages received from non-Northwestern email addresses, click Send automatic reply messages to senders outside my organization.
    • Select Send replies only to senders in my Contacts list to restrict your external (non-Northwestern) automatic replies to senders in your contact list.
  8. In the second text box, enter your out-of-office message to people outside of the University. This can be the same message as the one you entered above.
  9. Click Save.




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Article ID: 1362
Thu 5/12/22 12:39 PM
Mon 10/2/23 11:01 AM