Setting up automated Out of Office replies on your (Microsoft 365) account using Outlook for Windows)

Out of Office replies are automated responses that you can set during any time range. If you do not set a time range, you will send an automated response to every email sent to your mailbox until you turn it off.


  1. In the upper-left click File; on the Account Information page, select Automatic Replies.
  2. Click the Send automatic replies radio button to activate automatic replies.
  3. Click Send replies only during this time range and enter a start and end date and time during which your automatic reply will be active.
  4. Under Inside My Organization, enter your out of office message. This message will be delivered only to other addresses.
  5. Under Outside My Organization click Auto-reply to people outside my organization to send an automatic reply to non addresses.
    • Select My Contacts only to restrict your external (non-Northwestern) automatic reply to senders in your contact list; otherwise select Anyone outside my organization.
  6. Type the text of your external out of office message in the text box. You can copy/paste the same message you entered above.
  7. Click OK.




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Article ID: 1444
Thu 5/12/22 12:39 PM
Tue 3/19/24 2:52 PM