Managing inbox rules for your @northwestern.edu (Microsoft 365) account using Outlook for macOS

Inbox rules can be used to filter, forward, or automatically delete incoming emails based on specifications you set.

Create an inbox rule

Select File > Tools > Rules.
In the Rules box, select the email account for which you want to create the rules.
Select +.
In Rule name, type a name for the rule.
In the When a new message arrives that meets all these conditions section, set the conditions. For example, you can choose Subject or Body from the drop-down, and then select + to add a search term in the Search List. You can add more search terms, and more conditions.
In the Do the following section, add the actions you want to the rule. For example, you can automatically mark the incoming email as read, you can delete it, you can set a category or priority for it, or you can move the email to a folder. NOTE: If you move the email to a folder, enter the folder name.
- Select + to add more actions to the rule.
- Select - to delete actions.
In the Except if section, add any exceptions to the rule.
Select the Do not apply other rules to messages that meet the same conditions checkbox.
Select the Enabled checkbox to enable the rule, then select OK.

Select File > Tools > Rules.
To set a priority for Rules, select the arrows located in the bottom-right side in the Rules box.
Check or uncheck the Enabled checkbox to enable or disable the rule, respectively.
To save the Rules and changes, select X on the top of the Rules box, then select Save.

Select File > Tools > Rules.
Select the rule, and then select - to permanently delete the rule.
To save the Rules and changes, select X on the top of the Rules box, then select Save.

Was this helpful?

0 reviews

Print Article