Configuring a listserv so that messages have to be approved (listserv moderation)

You can change a listserv's settings such that messages sent to the listserv must be approved by an Editor or Moderator before being distributed to the listserv subscribers. In order to do this, you will need to change the Send permissions and then define an Editor (and optionally, Moderators) in the listserv configuration settings. Note that Editors' messages bypass moderation entirely.



Editors vs. Moderators

Editors Moderators
  • Must have at least one to enable moderation
  • Can have 0, 1, or many
  • Can send to the list directly
  • Posts must be approved by another Editor or Moderator
  • Can edit messages before approving them
  • Approve messages as-is
  • Can have multiple Editors, but only the first Editor listed can approve messages
  • Can have multiple Moderators; all Moderators can approve messages
If someone is only an Editor, and not a Moderator, they can bypass moderation and will not receive messages from subscribers to approve for posting.
If someone is both an Editor and a Moderator, they can bypass moderation, and will receive messages from subscribers to approve for posting.

Enabling moderation on a listserv

  1. Log in to the Northwestern Listserv Web Interface at .
  2. On the top menu bar, click List Management.
  3. From the dropdown menu, hover over List Configuration and click List Configuration Tasks.
  4. Under Select List, choose the list you want to manage.
  5. Click on the Security tab.
  6. Scroll down to the Send= dropdown box and change it to Editor.
  7. Underneath the Send= box, check the Hold box.
  8. Once you've set the desired send level, scroll to the bottom and click Save.
Next, define the Editor who will approve messages.

Define who can send to the listserv and approve messages

  1. On the top bar, select the Administrators tab.
  2. Enter email addresses in the Editor= field. Note that these Editors can be, but do not need to be, listserv owners.
    • You must have at least one Editor, even if you intend to have moderators.
  3. Click Save when all desired Editors have been added.

Optional: Add Moderators

  1. On the top bar, select the Administrators tab.
  2. Enter email addresses in the Moderator= field.
  3. Click Save when all desired Moderators have been added.


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Article ID: 1644
Thu 5/12/22 12:39 PM
Mon 12/19/22 12:46 PM