Entering Per Diem on an NUFinancials Expense Report

This job aid contains instructions for using per diems on expense reports.

Per Diems

  • Per diems are permissible for meals and incidental expenses (M&IE) for authorized business travel. For M&IE, the reimbursement method selected must be used for the entire trip and should be established ahead of the trip.
  • The employee’s travel location determines the maximum per diem reimbursement rate.
  • Incidentals are small items like a snack, bottled water, pen and notebook.
  • Ask your department if they allow Per Diem.
  • Per Diem Reimbursement Methods:
    Per Diem Methods     
**Receipts must be submitted for reimbursement. Meals must comply with policy limits.

Per Diem Expense Entry:

Navigate to gsa.gov > Travel > Per Diem
  1. Enter State and City. Click Next.
      State and City   
  1. Click Calculate Per Diem Allowances for a Trip.
   Calculate Per Diem   
  1. Enter Travel Dates and click Next.
  Enter Travel Dates
  1. Choose STANDARD RATE including Standard Rate. Click Next.
Standard Rate
  1. Print Results.
Print Results

Entering Amount in Expense Report

Entering an Expense Report Training Guide in myHR Learn will provide you the steps on how to complete an expense report. When you are prompted to enter the Amount field, see this example for how to calculate Per Diem, First and Last day, Amount:
Per Diem 7
First Day: $38.25 +
Second Day: $51.00 +
Last Day: $38.25 = $127.50
Per Diem 8
Note: Lodging is separate from per diem rate.


For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or email servicedesk@northwestern.edu.

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Article ID: 1677
Thu 5/12/22 12:39 PM
Thu 1/26/23 5:28 PM