Northwestern Print: Scan Overview​

​​View the Northwestern Print Scanning video to learn more about using the scanning features. 

Scanning Options

​You have several scanning options in Northwestern Print. 

  • ​Scan to Email 

  • ​Scan to SharePoint 

​Scan to Email 

  1. ​Log in to the printer by either tapping your WildCard or logging in with your NetID credentials. 

  1. ​Touch Scan

Uploaded Image (Thumbnail)

  1. ​Select Scan to My Email to scan to your email address. NOTE: This email address is associated with your login to the MFD

Uploaded Image (Thumbnail)

  1. ​Touch Start scanning

Uploaded Image (Thumbnail)

  1. ​Once you have completed your scan, it will arrive as an attachment to your email.  

If you’re loading the document in the Feeder Tray: 

  1. Lay the pages face up. 
  2. ​Touch Start Scanning.   

  3. ​When your scan job is complete, touch your Wildcard to the card reader to Log Out. 

​If you’re scanning from the Flatbed Scanner: 

  1. Lay the pages face down aligned to the top left corner and close the lid.  
  1. ​If you are scanning more than one page on the flatbed scanner, select the Prompt for more pages box prior to scanning. 
  1. ​Touch Start Scanning. 
  1. ​Select Scan more pages to add pages to the document or Scan new document to scan a separate file. 
  1. ​Select Finish when you are done scanning. 
  2. ​Touch your WildCard to the card reader to Log Out

​Scan to SharePoint 

  1. ​Log in to the printer by either tapping your WildCard or logging in with your NetID credentials. 

  1. ​Touch Scan.  

Uploaded Image (Thumbnail)

  1. ​Touch Scan to SharePoint.  

Uploaded Image (Thumbnail)

  1. ​Enter a meaningful name or keep the default date stamped name.  

Uploaded Image (Thumbnail)

  1. ​If you need to change the settings, touch Settings.  

Uploaded Image (Thumbnail)

  1. ​Select the options you want to change.  

Uploaded Image (Thumbnail)

  1. ​Load your originals into the auto-document feeder or place your single page on the copier glass, and touch Start Scanning.  

Uploaded Image (Thumbnail)

  1. ​If you are scanning multiple pages on the copier glass, check the box Prompt for more pages and touch Start Scanning.  

Uploaded Image (Thumbnail)

  1. ​For each new page when using the copier glass, touch Scan more pages; otherwise touch Finish and Send. ​​​​​

Uploaded Image (Thumbnail)

​One-time SharePoint Authorization 

  1. ​Documents are scanned to a designated Northwestern SharePoint site and saved in a private folder unique to you. 

  1. ​The first time you scan a document to SharePoint, you will receive a one-time email authorization from scans@papercut.com to the email address associated with your login to the MFD. 

  1. ​Open the email, and click “Login to SharePoint Online”.  ​​

Uploaded Image (Thumbnail)

  1. ​Click “Accept” to grant PaperCut MF Scan to SharePoint. ​​

Uploaded Image (Thumbnail) 

  1. ​Sign in with <Your NetID>@ads.northwestern.edu and click “Next”. 

Uploaded Image (Thumbnail)

  1. ​Authenticate using DUO second factor authentication. ​​

Uploaded Image (Thumbnail)

  1. ​This authorization will generate a confirmation message, and you can now access your files. ​

    Uploaded Image (Thumbnail)

Accessing Your Scanned Document in SharePoint 

  1. ​To get to your scanned document files, locate the email you received from Scans for PaperCut <scans@papercut.com> that they are ready, and click “Go to your scan!”.  ​

Uploaded Image (Thumbnail)

  1. ​You will be presented with the document you scanned.  

  1. ​To see a list of all your scanned documents in your SharePoint folder, click the blue link.  ​​

Uploaded Image (Thumbnail)

  1. ​You will then see your SharePoint folder via your web browser and be prompted to move your document to local storage or your OneDrive. 

Uploaded Image (Thumbnail)

​Moving Your Scanned Document from SharePoint to OneDrive 

  1. ​​To move your files to OneDrive:  

  1. ​Select the files.  

  1. ​​Click the three dots.  

  1. ​Click Move to  

Uploaded Image (Thumbnail)  

  1. ​Click “My Files”, select the folder you would like to move your files to, and then click Move here.  

Uploaded Image (Thumbnail)

  1. ​​You can now access your scans in OneDrive.  

​ 

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Details

Article ID: 2374
Created
Fri 7/28/23 12:30 PM
Modified
Wed 8/2/23 11:14 AM