Before Engaging an Independent Contractor
- Ensure that this status has received approval from HR Compensation by completing and submitting the OnBase Worker Classification Form.
- Review the Payroll Independent Contractor Policies and Payment Procedures pages to determine residency and payment method.
Note: Visitors holding an H1B visa are not allowed to receive honorarium or independent contractor payments in any form. Reimbursement of expenses is allowable.
U.S. Resident Independent Contractors
To compensate an individual contractor or pay an honorarium, they must first be added as a supplier in NUFinancials. Next, the following documents must be completed and uploaded to NUFinancials via Payment Request Center Tile:
- Contracted Services Form, completed and signed by the Contractor and the Principle Investigator.
- W-9 form, completed and signed by the Contractor
- Invoice with detail of services rendered if the individual is a contractor (cannot be paid from quotes, estimates, or receipts).
- Individual Worker Classification determination
- Event announcement, invitation, or flyer if payment is for speaking engagement or performance.
See Knowledge Base Article Using the Contracted Services Form for U.S. Residents Job Aid for more information.
Payee, will need to complete the following, and sign with either a wet or certified digital signature:
W-9 form: complete and sign certification
Contracted services form: visitor must complete the "Contractor Information" section, and sign under the contractor acknowledgement.
NU Facilitator, please complete the following:
Conflict of Interest form: complete, and sign under the “Individual(s) who selected or directed the vendor to be added to NUFinancials”
Contracted services form: after the visitor completes and signs, faculty/host will sign at the bottom under “Principal Investigator or Hiring Representative” and obtain signature from Buffett Leadership under “School or Center”