SESP Data Steward Responsibilities Overview

TECH.SESP

Basic Tasks

Access Management via Cayosoft

https://adsselfservice.it.northwestern.edu

Managing group permissions using the Self-Service Group Management tool

• Process access requests promptly
• Verify user identity and business justification
• Manage ADS group memberships:
  • Add/remove users from appropriate security groups
  • Update group ownership 
• Remove access for users changing roles or departments
• Communicate changes to Admin groups to SESP IT

SharePoint Privacy Management

Maintaining Sharepoint Document Library Permissions

• Maintain consistent folder structure and naming conventions
• Ensure proper inheritance of permissions
• Monitor storage usage and cleanup as needed

Key Contacts

• SESP Technology: https://services.northwestern.edu/TDClient/30/Portal/KB/ArticleDet?ID=2153

• IT Service Desk: consultant@northwestern.edu

  • Available by phone and email from 8 a.m. to 6 p.m. (CST), Monday to Friday.
  • 847-491-4357 (1-HELP)

• IT Security Team: security@northwestern.edu

Tools and Resources

• ADS Self-Service Tool: https://adsselfservice.it.northwestern.edu
• SharePoint Service Overview: https://services.northwestern.edu/TDClient/30/Portal/Requests/ServiceDet?ID=31
• Security Policy: https://www.it.northwestern.edu/about/policies/
• Training Materials: https://www.it.northwestern.edu/security/
• Choosing Appropriate Data Storage: https://www.it.northwestern.edu/departments/it-services-support/research/data-storage/choosing-appropriate-data-storage.html

Annual Attestation

• [ ] Review all ADS group memberships
• [ ] Verify appropriate access levels for each user
• [ ] Remove inactive users (no access for >90 days)
• [ ] Reply to SESP IT attestation request in Service Desk