File Requests in SharePoint

What is File Requests in SharePoint:

File Requests in SharePoint is a feature that simplifies the process of collecting files from multiple contributors. It allows you to create a request for specific documents, images, or any file type within a SharePoint library or folder. By sharing a unique link, you invite individuals to upload files directly to a designated location in your SharePoint, streamlining the collection process and keeping all files organized in one place.

With the file request feature in SharePoint, you can choose a folder where others can upload files using a link that you send them. People you request files from can only upload files; they can't see the content of the folder, edit, delete, or download files, or even see who else has uploaded files. This is available to SharePoint sites that have Anonymous access or anyone with a link access enabled.  If you are a SharePoint site collection admin and your site does not have "anyone with a link access" enabled you can request to have this enabled for your SharePoint site.  Anyone with a link access is not available for OneDrive sites.  

With a file request:

• Anyone with the file request link can send you a file; they don't need to have OneDrive or SharePoint.
• All the files sent to you are saved in a single folder that you choose.
• Every file will have a prefix to help you identify who uploaded it.
• If two files with the same name are uploaded, SharePoint will automatically add a number to the name of the second file. 
• People who respond to your request can only upload files. They can’t view or edit the contents of your OneDrive.
• Set expiration date on your file request link where after a date you specify the link will be disabled.

How to Request a File in SharePoint:

1. Access SharePoint:

   • Log in to your SharePoint account and navigate to the document library or folder where you want to request files.

2. Initiate a File Request:

   • Next to folder where you would like to receive files click on the three elapses to the right of the folder name In the document library, click on the "Request files" option or by selecting the folder and selection "Request files" from the above menu. 

3. Set Up File Request:

   • A pop-up window will appear. Enter a title and description for your file request. This helps recipients understand what files are needed and why.

4. Copy the link or Send it via Email

   • You can then copy the link or send it with a message to your recipients.  

5. Monitoring File Submissions:

   • Once the recipients start uploading files using the provided link, you can monitor the progress and see uploaded files directly in the specified folder in SharePoint.

6. Managing File Request:

   • Set Expiration Date:

     1. Click on the three ellipsis next to the folder that contains the file request link and select "Manage access"
     2. Click on the Links tab in the pop up box. 
     3. Click on the gear next to the link.
     4. Set the desired expiration date.   After that date the upload link will no longer work.
   • You can modify or delete the file request settings if needed. This might involve changing the due date or description, or closing the request when all required files are submitted.

More information ==> Create a file request - Microsoft Support

To request a SharePoint site ==> Service Offering - New SharePoint Site (northwestern.edu)