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Ancillary reviews are optional reviews that can be included on a per-project basis. Reviewers can be any specific person or organization in CERES. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements. In certain circumstances, such as institutional cost sharing, PI eligibility, and requesting an F&A waiver, an ancillary review must be included.

CERES is Northwestern University’s Central Electronic Research System. CERES enables NU researchers and administrators to create, review, submit, and track funding proposals, awards, and agreement negotiations that support their sponsored projects.

This article explains how to create a funding proposal and submit it for internal review in CERES.

There are times when it is necessary to make a change to an active award. The RA must submit a request to SR to have a change made to an active award. The request must be made in CERES with an award modification request. CERES offers a wide variety of modification types, such as scope, budget, and personnel effort changes. Award Modification Requests have their own review cycle.

Ancillary reviews are optional reviews that can be included on a per-project basis. Reviewers can be any specific person or organization in CERES. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements.

CERES is Northwestern University’s (NU) Central Electronic Research System. CERES enables NU researchers and administrators to create, review, submit, and track funding proposals, awards, and agreement negotiations that support their sponsored projects. CERES Agreements is a comprehensive, flexible contract management solution that simplifies and streamlines the agreement submission, review, and negotiation process.

There may be times when initiating a funding proposal or award where the organization you are searching for, whether a sponsor or subcontract entity, does not yet exist in the NU Organizations list. A new organization can be requested when you create or update a funding proposal, subaward, award, or agreement. The steps are similar for all the projects. Submit a request to SR to have the organization added to the list.

Outgoing subcontracts on active awards will require an Outgoing Subaward Agreement. This agreement will be initiated by Sponsored Research (SR), then the Research Administrator (RA) will be notified once the agreement is in their CERES inbox for their completion.

When a funding proposal is complete and ready for department review, PIs should review and certify that their proposal is complete and accurate. If PI certification is outstanding when the proposal moves to Department Review, the PI will receive a reminder email to complete the certification. The final step of Department approval cannot take place until the PI has certified their proposal.

If an external collaborator will be contracted to perform work as part of a larger sponsored project, you can add the subaward funds budgeted for the external collaborator in the funding proposal. A subaward budget is created from and linked to a primary sponsor budget.

CERES automatically creates a primary sponsor budget. Only users with the Salary Access role can view and edit budgets and budget attachments, export budgets, and see salary information. If your role requires salary access and you do not have the appropriate permissions in CERES, submit a request for access.

Non-funded agreements may include Material Transfer Agreements (MTA), Data Use Agreements (DUA), Non-Disclosure Agreements (NDA), Collaboration Agreements (CA), a Letter of Indemnification (LOI), or a Memorandum of Understanding (MOU).