Note: The attachments contain job aids and Ancillary Review matrices related to this article.
Ancillary reviews are optional reviews that can be included on a per-project basis. Reviewers can be any specific person or organization in CERES. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements. In certain circumstances, such as institutional cost sharing, PI eligibility, and requesting an F&A waiver, an ancillary review must be included. Review the CERES Ancillary Review Matrix for detailed information on the types of ancillary reviews. Many ancillary review types will be used exclusively by Sponsored Research when obtaining input from other compliance offices at the university.
Ancillary reviews are carried out in parallel with standard review cycles. As a user with edit rights on a project, you can assign ancillary reviewers, who can submit their reviews at any point in the project workflow. Activities causing a state transition display information about all ancillary reviews assigned for the project. They also warn of any outstanding required ancillary reviews.
To add ancillary reviewers
Note: Select the appropriate organization with the prefix Anc Rvw-. Ancillary reviewers must be assigned to an organization for the Organization option to be available.
Note: All required ancillary reviews on a funding proposal must be completed for submission to a sponsor. If ancillary reviews that are marked as required are outstanding, the workflow will stop at the Pending Submission to Sponsor state, and the funding proposal cannot be submitted for sponsor review. For awards and award modifications, all required ancillary reviews must be completed or the workflow will stop at the Draft state, and the award cannot move forward for final review.
You are returned to the project workspace. The assigned ancillary reviewers receive email notifications, and the submission appears in their CERES inbox.
To check the progress of an ancillary review
Whether the reviewers found the projects to be acceptable. The Accepted column will display whether the ancillary review was approved.