Technique

Benefits

Drawbacks

Relocate data using the MOVE command

• Retains document versions
• No risk of duplication, with two copies of the data (original and new location)
• An option is available to notify those with access to a document that it has been moved; a new link is provided
• Runs in cloud so browser or workstation does not need to be online or connected while moving files

• Cannot move documents larger than 15 GB
• Move cannot be executed for folders or groups of documents larger than 100 GB
• Links previously created to the data will break and must be recreated
• If the option is selected to notify those with access to documents about their new location, an email is sent for every document in a folder, potentially generating hundreds of emails very quickly

Relocate data using the COPY command

• Copy will generally move documents more quickly as only the current version of the document is moved
• Copying the data to its new location and then deleting it from the original location provides a safety net in the unlikely event there is a disruption or other issue during the data relocation
• Runs in cloud so browser or workstation does not need to be online or connected while copying files

• Only the current version of the document is retained
• Cannot move documents larger than 15 GB
• Move cannot be executed for folders or groups of documents larger than 100 GB
• Links previously created to the data will break and must be recreated

Method

Benefits

Drawbacks

Create the folder hierarchy needed in the new location and grant access to folder(s)/library. Move or Copy the documents/folders from the current location to the new hierarchy; security settings will be applied.

• Managed permissions in one place for all files, simpler permissions.
• Does not send email with links to documents.
• Helps clean up permissions

• Have to set up new permissions prior to moving.
• Some users may lose permissions

Create the folder hierarchy needed in the new location. Move the data to the new location, selecting “Keep sharing with same people”.

• Users who have access to the content will retain access to the content in the new location.
• Users will receive links to the documents in the new location

• Granular permissions my be applied to new folder making more difficult to manage permissions.
• All users receive and email with a link to the new folder location
• Target library may not allow permissions to be migrated over